Controlling Employee Vehicle Use: Employee Training

Employee TrainingOn-the-job use of vehicles at metalworking facilities is quite expensive – and so are the risks. For example:

• Management and salespeople drive to customers’ sites for product presentations

• Facility employees use assigned stake-trucks to transport dies to a customers’ stamping plant for pre-production tryout and final approval

• Sales and management staff are assigned company vehicles for their business and personal use as part of the facility’s incentive program

• Temporary employees deliver parts to customers, with no restriction on delivery distance

• Front office employees deposit outgoing mail at the post office while driving a personal vehicle home

Each of these scenarios represent a diverse, but realistic, use of vehicles by employees at the typical metalworking facility. Effectively controlling the associated risks represents one of your most important risk management challenges.

By being diligent in preventing employee and customer injuries, as well as property damage, you will help minimize accidents and help to reduce your insurance costs. You can help control and manage the insurance risks associated with controlling employee vehicle use by implementing these tips:

Employee Training

• Train new employees on your facility’s safe-driving expectations. Have them read and sign your expectations document. Repeat each year thereafter.

• Train employees on quality accident reporting, investigation procedures and effective documentation

• Review company-owned vehicle assignments. State in writing that the employee is the only authorized driver, and that accidents by unauthorized drivers will be the employee’s financial responsibility

• When possible, assign specific vehicles to employees who conduct parts and supplies delivery. This will increase damage/complaint tracking and accountability.

• Limit employee delivery or pickup operations to a 250-mile radius on preplanned, mapped routes

• Require drivers to review the weight/configuration of cargo before departing on delivery runs. Secure cargo with properly rated rope, chain, brackets and/or anchor points.

• File copies of liability insurance certificates for employees driving personal vehicles on company business. Confirm $300,000 coverage or more.

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